New to Aquator? Start here
The Getting Started guide walks you through creating your account, setting up your yacht and team, choosing a plan, and finding your way around.
Get startedDay-to-day running of the yacht — maintenance, safety and compliance.
PMS
Planned Maintenance System — manage logs, tasks, purchase orders, equipment, and inventory.
ISM
Track ISM compliance records — certificate expiry, the drill schedule, and crew hours of work & rest.
SMS
Build, store, and track the Safety Management System — form builder, document library, templates, and completed submissions.
Technical Management
Track defects, maintenance and compliance items as work orders, and pin them to the yacht’s GA drawings.
Your people, and who can access what.
Crew Management
Handle personal information, employment contracts, seafarer employment agreements, and payroll.
In/Out Board
Track who is on or off the yacht — crew, guests, and contractors — with In/Out status, comments, settings, and a kiosk screen.
User Management
Manage roles, permissions, user invitations, and user records in the Admin Console — control who can access what.
Budgets, transactions, charter revenue, plans and billing.
Accounting
Manage budgets, categories, budget vs actual tracking, and all financial transactions.
Charter
Plan, schedule, and run charters end-to-end — bookings, guests, money (APA & payments), tasks, and the calendar.
Yacht Plans & Subscription
Registration, free trial, subscribing, add-ons, billing, payment methods, and invoices.
Builds, refits and yard work.
Files, forms, fleet tracking and working together.
File Manager
Store and organize the yacht's documents in a folder tree — create folders, upload, rename, move, and view details.
Reports
Roll up data from across the platform into shareable PDFs — pre-built Standard reports or your own saved Application reports.
Smart Documents
Build reusable form templates, fill them out to create documents, and track every submission through its lifecycle.
Yacht Management
Manage your fleet of yachts, plus the in-yacht collaboration tools — Chat, Calendar, To Do, and Task Tracker.
AIS Tracker
Live vessel tracking and fleet operations — track positions on a map, view AIS telemetry, and coordinate via chat, calendar and tasks.
Configure and personalize Aquator.
Settings
The platform's global configuration hub — financial backbone, shared reference data, crew rules, and fleet/shipyard setup.
Yacht Settings
Configure your vessel — profile, specifications, amenities, contacts, insurance, addresses, and crew certificate requirements.
Personal Settings
Your personal profile — account & security, personal and contact details, certificates, employment (SEA), payslips, and leave.
Theme Customizer
Personalize Aquator's look and feel — theme mode, colors, navbar and footer behavior, layout, and transitions — and save it.
Sidebar Settings
Personalize your left menu — show or hide modules with group and item switches, then save your own sidebar layout.
Capabilities that extend, brand or connect Aquator across your business.
White Labeling
Run Aquator under your own brand — brand name, sub-domain, logos, colours, favicon, branded emails and reports, and the powered-by badge.
Third-Party Integrations
Request access, then connect Aquator to the tools you use — Xero, Centtrip, Expensify and Box — or ask for another from the catalogue.
Mobile & Installable App
Use Aquator on phones and tablets, install it to your home screen as an app, and work on deck with QR check-in.
FAQ & Troubleshooting
Answers to the questions we hear most — login and access, missing modules, uploads, sync and exports — plus where to get more help.
Customer Support
Meet Jim, our support assistant — get instant answers, the right guide, and a smooth handoff to our team, right inside Aquator.